Google Drive is a file storage and synchronization service that allows users to store files in the cloud, synchronize files across devices, and share files. Google Docs, Sheets, and Slides are part of the free, web-based office suite of tools offered within the Google Drive service. Although I have been using the tools extensively for personal use, a recent group project allowed me to deepen my understanding of the system and its features. A powerful feature for group projects is the ability to collaborate online within any of the Google apps. Each group member is able to create and update documents simultaneously, making the applications ideal platforms for groups to plan, review, and edit content collectively. In addition, anyone can create a document and share it with whomever they choose, providing permissions to view or edit as required. The sharing feature was initially a pain point with the group. To share Google documents, the creator can share with specific individuals or anyone who has the link. Where individual sharing becomes difficult is adding each user separately. The process of finding the correct contact information and adding it for each document, each time can become cumbersome. Enter the magic of Google Drive. As the overarching service for the applications, shared folders can be created one time using each group member’s contact information. Any document, of any file type, created within the folder is shared with all folder members. This is not limited to Google applications. Uploading any file such images, audio, video, pdf, and even those built within Microsoft applications allows each member access to those files. A point worth mentioning about Microsoft files. Google Drive allows viewing of these documents within the related Google app. For example, Microsoft Word docs can be viewed within Google Docs. However, the some of the features of MS Word and Google Docs are different. For editing purposed, it is better to open the document within its original application, which takes away some of the freedom Google drive provides to open files anywhere on any device as not all devices are equipped with Microsoft applications. As a final note, file management is an important consideration when sharing documents. Until the end, the group didn’t realize that there is a version control feature within Google Drive. Files were managed using file names and sub folders for older versions. Unless it is well understood and agreed upon what the file management system is, finding documents can become confusing. In the next iteration of my experience using Google Drive, I’ll be sure to investigate the version control feature.
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What's this about?Documenting my exploration of Ed Tech and how it applies to the field of Adult Education. These are my Ang-ventures. ...see more Archives
April 2017
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